It is recommended where possible to avoid reversing posted bills. You can post a negative bill to contra the original off. However, in some instances, it is necessary to reverse the original bill. i.e. the incorrect WIP has been assigned to a bill and needs to be removed.
If a bill is paid and you need to reverse it, please follow the below steps:
From the matter ledger screen, locate the credit/s paying the bill and double-click on them.
Click Payment Against
Hover the mouse over the highlighted allocation, right click, and select Reverse Allocation
The bill should now be showing as unpaid.
Before reversing you should consider the Date and Period you wish to reverse the bill in, please be mindful that you can only post the reversal in a period that is available to you which can be found under Nominal Ledger, Transaction Periods.
Once the period has been set. Double-click on the bill on the matter ledger.
Select Edit Transaction.
Set the date to reverse then click Reverse.
If the bill fell into your previous financial year then you will need to rebuild your nominal balances following its reversal, to do this:
From the DPS Home screen select Tools.
Select Rebuild Nominal Balances.
Check (Tick) the Rebuild Last Year Retained Profit.
Select Rebuild Balances.