Legal Accounts
Manage accounts and financials.
By Huzayfah and 1 other2 authors241 articles
Finance General
All other finance enquiries
- WIP and Matter Limits
- Reversing a Posting / Reversing a Reversal Posting
- Running Ad-Hoc Interest on a matter with an interest Scheme
- Closing Transaction periods
- Setting up Make Tax Digital (MTD)
- Supplier Refunds
- Changing branch
- Authorising E-Chits
- Closed matters with balances
- Creating a Chart of Accounts
- How can I Sign up for Making tax Digital (MTD) on HMRC Government Gateway portal
- Grade Rate: Time rate for emails is different from Default Rate
- Configuration of E-Chits
- Rebuilt Retained Profit in error
- Unreconciled items warning on matter completion
- Closing a matter with outstanding allocations
- Clearing down Firm Credits from Pay Supplier screen
- Default Bank
- Moving DPS – FD from Cash Accounting to Accrual Accounting
- Delete a case with account postings or time
- Client money Ring Fence/Earmark Undertaking
- Does DPS have a BACS Export function?
- Matter Balances report does not match TB figure
- Global document or transaction search
- Adding and amending pre-set payment details and payees
- Using Cost Centres
- In Legal Aid the Delete button for time is greyed out
- Invoice document posted in purchase ledger error - Could not find part of the path
- Moving all WIP under one Fee earner to another
- Adding a New Supplier
- User KPI's by day
- Setting up Cost Centres
- Entering matter number doesn't find Ledger Card
- Exporting Timesheet (WIP) to Excel - Raw data version
- Errors when pressing Process button in Payment Processing
- Delete a CHQRUN from payment processing screen
- How do I get a matter balance list
- How do I delete an e-chit from the Admin screen ?
- How many postings did we make last year?
- Making a Supplier Payment for more than the Supplier Invoice
- E-chits - Payment Type / Reference
- Removal of an old Supplier Firm Credit note
- Where is the list of matter types or categories on the system
- Import journal not importing excel document
- Running a matter ledger card over a date range
- How to write off an ODR posting
- LAA Funds Control matter not appearing in OTO matter selection
- Moving time between matters
- Unable to run Client Statement in Credit Control Module
- Moving time from one database to another
- Journaling to Control accounts
- Old supplier invoice needs to be removed from creditors management screen.
- Supplier Payment Post button greyed out and tries to prompt Export to Excel button
- Stop calculating interest on a matter
- Less on Account pop up not appearing for one of our accounts users
- Posting supplier invoices error 'Invalid value for SourceFileName field. Max allowed length is 100'
- Payroll Journal import
- Posting manually calculated interest
- Case user does not have e-chits option available under User Menu or Accounts button in matters Case
- Setting clearance days for cheques
- Overdrawn clearance warning when posting DTC (Deposit to Client) Posting
- The system is asking for a supervisor user ID and password, when trying to reverse a posting
- Matter ledgers are missing Debit (DR) and Credit (CR) columns
- DPSSQLConfig Category In / Out in Accounts Set Up shortcut screen
- Setting up a foreign currency client account
- How to delete an e-chit when the delete box is missing from the Admin e-chit screen
- How to correct a client to office transfer and client receipt postings made in error
- Client account posting query
- Using the supplier’s invoice reference instead of the BACS reference typed in by the user
- Reversals still showing on matter ledger
- Journal Import
- WIP approaching or gone over the Credit limit
- Adding invoice documents to e-chits
- Invoice ref missing from posting
- Minor financial discrepanciesHow can I handle and correct minor financial discrepancies, such as one-penny differences, effectively?
VAT
Finance queries related to VAT
- VAT Return no open obligation available
- Adjusting VAT Return Form Totals
- Checking VAT Return has been submitted to HMRC
- The VAT return includes the previous VAT quarter transactions
- VAT Return summary and VAT nominals do not agree but the total to HMRC is correct
- Flagging items in database as in VAT Return prior to switching on MTD
- Write off a disbursement with No VAT on a bill
- VAT and financial Implications of deleting an old rejected bill from task list in matters case
- Cash Accounting Part Payment not showing on VAT Return
- Adding VAT on billing to a non VAT Disbursement incurred
- Unused VAT codes
- Post and pay a no VAT counsel fee via the supplier
- Submit a VAT return
- Do Not Reclaim VAT until Disbursements are Paid Out
Billing
Billing within DPS One Office
- Showing Big Notes on a billing guide
- Using Fixed Fee Billing
- Partially billed time recording following running Multi Client Billing (MCB)
- Setting up Fixed Fee Billing
- Foreign exchange gain on supplier payment not to be applied to client matter, following billing
- WIP not available to post - Billing to a period end
- How do I enable Client Billing?
- Deletion of billed time picked up in error in Multi-Client-Billing
- Adding new Bill narratives
- Bill request print preview cuts off bill narrative or crashes when requesting via DPS Outlook Office Add-In
- Adding Details narratives to bills (Profit Costs/Expenses)
- Changing Fee earner Targets
- WIP duplicated after reversing bill
- Cost of Sale (COS) posting type and Multi Client Milling (MCB)
- Bill Print Preview error - Missing Profit Costs - Input string was not in correct format
- Client name not appearing on bill print
- Bill print preview shows template misaligned (white section to right)
- Can Cost of Sale (COS) and Anticipate Cost of Sale (COA) be picked up in a bill?
- Authorising Bills
- Outstanding Bill Request
- Reverse a paid bill
- Bill Write Off Function to write off bad debt
- Reversing a credit allocation against a client bill
- Write off time, work in progress (WIP)
- How to raise a credit note to reduce profit costs
- Bill requested which needs to be rejected and resubmitted
- Credit note a paid bill
- Cannot edit time as it's in a bill
- Matter ledger imbalance with a Negative Bill summary, positive DPU Summary
- Anticipated Expenses
- Post a bill request
- Bad Debt Bill Write off nominal missing
- Saving bill as Microsoft Word document
- Error when posting bill on selecting WIP and bill to an amount (write up/down time)
- Allocating office credits to bills
- Can't bill time as it has a zero value
- How to raise a pro forma invoice
- Posting a credit note in the same period as the bill
- Dealing with an unpresented cheque on a closed matter
- How to Reverse a DUU when Billed
- Amount on Account - Changing the amount
- Applying and posting penalty interest on late payment of bills
- Duplicate bills posted at exactly the same time, effecting Office Ledger and Office balance Summary mismatch
- Duplicate bills posted to ledger at exactly the same time - Ledger Summary and Office Balance still match
- Quick bill error
- Issue Bill No has already been used – Are you sure you want to use it again?
- Edit unbilled time entries to nil to close the matter
Disbursements
Articles regarding disbursements
- Control Inspect Balance
- Unbilled disbursement control differs from the matter balance report paid disbursements
- Moving Disbursements using OTO Transfer
- CTO Sweep Allocations
- How to cancel a DIN / DUB supplier invoice, unpaid and billed
- Attaching a disbursement to a bill
- Reversing an OCT (Office to Client Disbursement) or OTC (Office to Client Transfer)
- Unable to close matter - Allocations won’t match off
- Unable to reverse DPU showing as billed when it is not
- DPU and negative – DUB balance should be nil
- Transfer a disbursement from one matter to another
- How to pay an anticipated disbursement not linked to a supplier
- Disbursements are not listed in the Bills screen
- Unbilled disbursements list and check to unbilled disbursements nominal
- Original billed anticipated Disb has been reduced, and now cant clear ledger
- DUU e-chit request posted as DIN
- How do I credit a bill which includes an OTN disbursement, and the bill is paid by NTO?
- Allocating a credit part payment against an unbilled disbursement
- Adding Expert Disbursements to a publicly funded Certificated Civil LAA Matter
- Unable to pick up Office to Office (OTO) Disbursement posting in bill
- How to I allocate Disbursement Invoices to a Firm Pre-Payment
- Allocation issue - Office Matter balance is nil, Negative Unpaid Bill balance and Positive DPU Balance
- E-chit type = OLD. Unable to post to matter
- Misspelt wording contained in Disbursement in bill
- Migration to DPS has not added anticipated Disb as a supplier
Bank Reconciliations
Articles regarding bank recs
- Moving money between banks
- Saving and Posting a Bank Rec
- I can't find a payment on my bank rec
- Viewing historic bank reconciliations
- My Bank Reconciliation Post button is greyed out
- Missing posting on Bank rec
- Client receipt reconciled in error
- CTO Sweep posted to wrong Bank
- Completing a bank reconciliation
Crime
Help with CDS6 and Crime Billing
- CDS6 - Duplicate UFN, Duplicate Bills from previous CDS6
- CDS6 Import posted, but OTO transfer was not selected before importing.
- CDS6 Billed Disbursement Correction
- Unable to post pending e-chits in CDS6 Import - 0.00 value e-chit
- Billed and unpaid items in CDS6 module
- Submitting the CDS6 Online
- What happens when you come to raise the CDS6?
- CDS6 Import
- Choosing to allocate the bills and the payment
- VAT on Crime Travel
- Crime Billing Module - Set up and the Open File
- Crime Billing Module - Billing Procedure
- How do I remove old CDS6 Imports that have been manually posted
Month/Year End
Procedures and issues regarding month end and year end
- Year End processing
- Year end change
- Profit and Loss Nominal Brought forward balance not clear to zero at Year End
- Suggested Reports to Run at Year End
- Month End Reports
- Year End run before journals were posted
- Unable to post Month End Bank Rec
- Month End Procedure
- Closure of transaction periods prior to running Year End process
- Open the new year posting periods
- Year End Journals report
- Year End Error message - Default Retained Profit nominal not found for Branch XXX
- Year End Warning/Error
Client Balances
Guides and issues relating to client balances
- Changing default banks/moving balances between banks
- Matter balances report not matching 3-way reconciliation
- Clearing a Client residual balance
- Switching Client Bank
- Need to reduce office matter balance (DPU) to Zero by reducing Profit Costs
- Highest lowest and average client account balances
- Overdrawn office account balance warning
- Unexpected negative office matter balance, following billing foreign client with vatable anticipated disbursements
- Balance Checks
Reporting
Manage and configure reports
- Amendments to SSRS Report subscriptions
- New / Variation of existing DPS Report
- How to add an Ad-Hoc report
- Reports - How to run a WIP report
- DPS Mobile - Time Report
- Bills Day Book report
- Report for Disbursements Paid
- Set budgets and report on budget
- Run and print a Supplier Balance Report
- Data Integrity Report
- Exporting DPS reports to Excel to view more columns of data - Raw data reporting
- Cost Centre Reporting
- Fee earner is missing from reports
- What bills is the Profit Cost Months report made up of
- Running a WIP report for a user who has just left
- Profit Cost Months report gives different results when selecting different Fee Earner Selections
- Reporting on reversals
- DPS Reports Client statement not giving any results
- Reporting on billing for a whole client
- Create a new data source in SQL server reporting services window and load new report files
- Access to reports
- Difference between client nominal and matter balance report
Nominals
Articles regarding nominals
- Nominal to Office Transfer
- Working with Nominal Accounts
- Reversing a Nominal to Office 'NTO'
- How to Open A New Bank Account Nominal
- Nominals not clearing down to zero
- Profit and Loss nominals have the wrong opening balances
- Office to Nominal Transfer
- Nominal Movement Report
- How to Post a DUB and Nominal Receipt
- Nominal List
- Unable to change nominal to different type
- Nominal Ledger Enquiry by Type
- Bank nominal balance and current balance do not match
- Assigning Default Profit Cost nominal to Fee Earner set up