Please note, these instructions are intended as a guide only. If you have any queries or would like further information then the LSC website provides full notes on the upload of the upload files, so please refer to these.
System Requirements
Use of LSC Online is subject to a few minimum IT requirements:
Computer with a Windows (95, 98, 2000, NT or XP) operating system.
Modem (minimum 56k) and Internet access.
Standard web browser e.g. Internet Explorer.
Email access.
Previous Registration with the LSC Online Site.
Bulk data entry
Bulk data entry, or 'bulk load', allows claim data on databases (i.e. from a Case Management System or a dedicated spreadsheet to be saved in a special format and imported directly into LSC Online).
Imported files must be in a specific format and file type. The report format needs to be CSV (created by most spreadsheets) or an XML file (usually created by a commercial case management system). Once created the file can be imported ('bulkloaded') into LSC Online.
Suppliers can send several 'bulkloads' of data during the month in which the claim is made. During this month, the data may be viewed and reviewed on screen before it is submitted to the LSC Online site. When suppliers have finalised and approved their information for the month, they may click the 'submit' button to send the information to the LSC. When a monthly return has been successfully transferred, a monthly payment will be triggered where applicable.
DPS – Preparing for the LSC online upload
The CDS6 and CDS6 Court Duty templates must be run through DPS and the date the files were run must be noted.
These files are saved in the CDS6 folder in the root of DPS, ie: F:\DPS\Crime\CDS6BulkLoad\.....and the files will be named as below.
The LSC online billing will ask you to Browse for the above files so you must be sure you know what they are called and where they are stored/located on your system. For the purpose of these notes the files will be called SPOCBranchNamexxxx.xml , the xxxx being the dates of your files.
LSC Online – Electronic Billing
Log on to the LSC web site.
Click on LAUNCH.
Complete your User Name, Password and LSC Account Number (the contract number it the main number and not the extra bits, so it should be a number, a letter, a number, a number, a number and a letter) these are NOT case sensitive, and click LOG IN.
Choose the Bulk Data Load option.
Say YES to the Security Warning. If you say NO to this then it will not allow you to use the bulk load facility.
The Bulk Data Load screen will then come up. In the Filename field click Browse to locate the SPOCBranchNamexxxx.xml file, depending on whether you are doing the Main CDS6 or the Court Duty CDS6.
The Status Box may display the following errors:
Invalid Period: This indicated that the submission period of the data and the submission period that you currently are on do not correspond.
Invalid Contract: This will indicate that the contract number that is contained in the claim data does not match with the contracts registered to you at the LSC Online.
If the LSC Online notices that there are errors with the data format it will display a screen listing the errors. You will then need to amend your claim data to comply with online specifications. So you will now need to go back to DPS and correct the offending Client files and then re-run the CDS6 or CDS6 Court Duty templates.
If the Claim Data Passes the initial check by the LSC Online, you can then move onto the final stages of the Bulk Load process. The Bulk data load screen will be shown with a Ready indication in the Status box
At this stage the claim data has NOT been transferred to the LSC online, so please do a final check to make sure this is the file you want to load. If you wish to amend the data or choose another file then click on the Reload button and this will take you back to the main Bulk Load screen where you can select another file. IF YOU ARE HAPPY with the data and want to send it to the LSC Online then select the Confirm option. This saves the data to the LSC online and the Bulk Data Load screen will appear with a Succeeded indicator in the Status Box. If you still want to check the data you can use the Outcomes button and this will bring up a screen with allows you the view and check data that you have just Bulk Loaded
IF YOU ARE HAPPY with the data then proceed to the Next screen
Click on the NEXT button and the Update current submission summary screen will be displayed. The first page is the equivalent to the CDS6, clicking on NEXT at the bottom of the screen will take you to the Summary page. To Commit the Data to the LSC online you need to select 'Confirm Totals'. A pop up window will then appear thanking you for your submission and giving you your contract number and the number of outcomes. If this information is correct then click OK.
The Update Current submission Completion window will appear and you can then click Continue.
A confirmation e-mail will be sent to your nominated e-mail account once the bulk load submission is successful
You can start your next CDS6 or your CDS6 Court duty – you do not need to wait for the processing of the previous one to be complete before starting to add your next one